Clinical Trials & Patient Studies
Clinical Trial Travel, Simplified.
Compliant, confidential, and participant-centered travel support for sponsors, CROs, and study sites worldwide.
Why Clinical Travel Is So Complex
Clinical study travel comes with challenges that most travel tools can’t solve:
Strict confidentiality and study blinding
Multiple sites and international participants
Regulatory and audit requirements
Hybrid and decentralized study models
Traditional travel tools simply aren’t built for clinical research.
Solution — A Neutral Clearing House
Tripsmarter acts as a secure, centralized hub connecting sponsors, site coordinators, and participants.
Secure data encoding (participant IDs)
Dual approvals (cost by sponsor + logistics by site)
Smart reporting — redacted for sponsors, full for coordinators
One audit-ready invoice
We handle every detail — with compliance at the core.
Why Sponsors Choose Tripsmarter
🔒 Confidential & Compliant
HIPAA, GDPR, and study-blinding safeguards built in.
💡 Simple & Transparent
One easy compliant invoice, no hidden fees.
🧭 Trusted & Experienced
Two decades of clinical-grade travel expertise.
🌍 Scalable & Flexible
From single-site pilots to global multi-site studies.
Our Secure, Step-by-Step Process
How We Keep Clinical Travel Simple — and Compliant
Every study has its own rules, budgets, and sensitivities. Our process protects confidentiality, ensures transparency, and keeps every step effortless for coordinators and participants.
1. Define – Establish study-specific guidelines, budgets, and workflows.
2. Encode – Assign participant IDs securely, ensuring blinded data integrity.
3. Approve – Costs approved by the sponsor; logistics approved by the site coordinator.
4. Support – Coordinate travel and provide expert white-glove participant support.
5. Invoice – One consolidated invoice with masked participant data for compliance.
6. Close – Sponsor makes one clean payment; the study’s travel cycle is complete.
Our workflow gives sponsors and sites full visibility, full compliance, and zero guesswork — from the first itinerary to final reconciliation.
Built for People. Backed by Compliance.
Every clinical study depends on people: participants, caregivers, coordinators, and researchers working together toward better outcomes.
We simplify every journey so they can stay focused on the purpose of the study — advancing research and improving lives.
• Sponsors maintain oversight without ever accessing personal participant data.
• Coordinators gain full visibility and responsive logistical support.
• Participants experience care, confidentiality, and comfort throughout their travel.
• Every itinerary is managed with security, auditability, and compliance built in from the start.
At Tripsmarter, we combine human care with enterprise-grade precision to deliver confidence, compliance, and peace of mind at every stage of the study.
Ready to Simplify Your Next Study?
We’d love to learn about your upcoming study and show how Tripsmarter can make participant travel seamless, secure, and stress-free.
Our team supports sponsors and sites with participant-centered logistics — bringing structure, visibility, and reliability to every study, worldwide.
Simplifying clinical travel. Strengthening research.
